Organizing an event is no mean feat. There are myriad challenges that one is faced with when organizing one even if it is just an intimate family get together. From logistics to catering to coordination, there are challenges at every step. There are also others like vendor management, which requires a high success rate since your event practically depends on manpower. Last but not the least; let’s not forget display unit maintenance, equipment handling and merchandise that also need to be taken care of. A good event manager carefully plans and co-ordinate all activities.
TransportationSo, you catered for everything except transport issues, will the event still be a success? No Transport system forms the backbone of the whole event planning business. From transporting guests to the location to transporting merchandise, a good transport arrangement takes care of all that.
There are various types of transportation purposes:
TransportationSo, you catered for everything except transport issues, will the event still be a success? No Transport system forms the backbone of the whole event planning business. From transporting guests to the location to transporting merchandise, a good transport arrangement takes care of all that.
There are various types of transportation purposes:
1) Airport transportation: Picking up and leaving eminent guests from the airport needs to be well coordinated activity. You also need to establish the frequency of the shuttle.
2) Hotel transportation: This would take care of the sudden influx of guests for the simple fact that guests can travel together to places and there is a dedicated hotel pick up and drop service.
3) Group transportation: Ideal for larger groups – guests or participants. This option works economical on your pockets and you have lesser shuttles to coordinate.
4) Private/Limo transportation: What better way to arrange a transport service for special guests than arranging a Limo? Make a list of the VIPs well in advance and get a word about their schedules so you are able to better coordinate.
You could make use of a GPS enabled vehicle for it is the best way to track your transportation. It is even more important when you are organizing a large event with thousands of people expected to make footfall. An efficient GPS tracking system can track the movement of all vehicles.
To coordinate set transportation, a theatre transport can also be organized. In case of cinematic productions, there are mega trailers that serve as temporary dressing rooms for actors and aid in transporting them between sets.
Event transportation issuesArranging event transportation is not the only thing that you need to take care; you also need to be prepared to encounter an unexpected issue. Some of the common issues that you may face are vehicle breakdown, service delays, vehicle robbery, overcharges, and charges due to non-compliance with regulations.
Hence, you should make it a point to provide a list of emergency contacts should your guests get stuck in any of these situations. You should also be proactive to keep abreast of any schedule changes be it the arrival of a guest or change in the timing of an interim event. Additionally, go in for transport providers with a high credibility and decent insurance covers.
Event transportation issuesArranging event transportation is not the only thing that you need to take care; you also need to be prepared to encounter an unexpected issue. Some of the common issues that you may face are vehicle breakdown, service delays, vehicle robbery, overcharges, and charges due to non-compliance with regulations.
Hence, you should make it a point to provide a list of emergency contacts should your guests get stuck in any of these situations. You should also be proactive to keep abreast of any schedule changes be it the arrival of a guest or change in the timing of an interim event. Additionally, go in for transport providers with a high credibility and decent insurance covers.
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